Tuesday, June 29, 2010

Break the Mold Meeting Minutes

Break the Mold

Hello and welcome to our first Break the Mold newsletter of sorts. First things first here is a quick reminder of what this project is about:

We are looking to start a non-profit organization that will provide a scholarship to a female student involved with the arts and her community to pursue her education after high school. Included with this scholarship would be a makeover night that would feature make-up, hair, photos (and much more).

We want to thank everyone who has offered to help and hope you will all tell your friends about this great project. Please email back with any email addresses you would like to add to the distribution list!! (I will keep the emails short and sweet when I can :)

On Saturday 06/26/2010 Jessica hosted a meeting at her apartment to discuss the project; Melissa, Kat, Carol, Rhonda, and Sam attended. Below is a rundown on what we discussed:

Website-We want to start the website ASAP. Jessica has a friend who will start developing a website for us, Melissa will contact her friend at godaddy.com to secure a domain name, Kat & Rhonda will play around with logo design and color schemes. We would like to also link a blog and facebook to the site. Ideas were discussed about making sure the site is girly but no cliche as well as user friendly. Melissa will start a Google Doc to start ideas for the information on the site, Carol will help edit.

Tax Status-Jessica has the details on becoming an official charity, 501(3)(c). She will file the paperwork to secure the name first, the remaining paperwork requires a $400 payment. We have a donor who has offered to pay that in August. Carol will check with Free Arts of Arizona to see if we can become a charity under their umbrella.

Donations-Sam will check with local banks to see where we should begin our account. Once we have the name and bank account we will be able to start asking for donations more aggressively. We are going to look for business to sponsor the scholarship, in return they will receive free advertising on our website and at all events.

Scholarship Criteria-We discussed opening the scholarship up to all females but the group is still considering that option. For now we have tentatively decided to open the scholarship to female high school seniors in the Phoenix Metro Area.

Scholarship-The group has decided to not make prom a focus of the scholarship. The ideas so far are that we will have a cash scholarship of $500-$2000 for the winner (we will see in December/January what our funds are like), a makeover for your new college look or graduation night (Amber Pope may be able to donate hairstyling), a personal photo shoot & artwork portfolio shoot (Rhonda Lewis will donate photo services). We discussed the idea of having a big event for the 10 finalists (an art show event where we charge a nominal fee for friends & family) where the winner is announced at the end.

Fundraiser-The idea of a craft show, food tasting event, raffle/silent auction, or rummage sale were brought up as a way to advertise and raise funds. All members of the group will be looking for areas to host a possible event and we can contact once we have set up our charity status.

That's all I can remember for now folks . . . look for another email in the next little while once I have set up the Google Doc and to discuss our next online or in person meeting.

Let's make it happen!


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